At Focus Room, we believe in transparency about data collection and privacy. This Privacy Policy explains what information we collect, how we use it, and your rights regarding your data.
Summary
We collect minimal data only during active monitoring sessions. We never track browsing outside of sessions, and we don't sell or share participant data.
1. Information We Collect
We collect minimal data necessary to provide our service:
Participant Data
- •Participant name (as entered when joining a session)
- •Session participation (join and leave times)
- •Browsing attempts during active sessions
- •Violation records (blocked URLs and timestamps)
Host Data
- •Email address
- •Name
- •Session configurations
- •Whitelist settings
We do NOT collect:
- Browsing history outside of sessions
- Personal messages or communications
- Passwords or sensitive credentials
- Screen recordings or screenshots
2. How We Use Your Data
We use the collected information solely to provide and improve our monitoring service:
- Enable real-time monitoring during active sessions
- Generate session reports for hosts
- Enforce whitelist policies during sessions
- Improve service functionality and user experience
- Communicate important service updates
3. Data Storage & Security
We take data security seriously and implement industry-standard measures to protect your information:
- •All data is encrypted in transit using HTTPS/TLS
- •Data is stored on secure, access-controlled servers
- •Regular security audits and updates
- •Limited employee access on a need-to-know basis
Important: We never track participant browsing outside of active monitoring sessions. The Chrome extension only functions when a participant is actively joined to a session.
4. Participant Privacy
We are committed to protecting participant privacy. Please review our practices to ensure they meet your specific requirements:
- Participant data is only accessible to their session hosts
- We never sell or share participant data with third parties
- Data is not used for advertising or marketing purposes
- Users can request data deletion at any time
- Monitoring only occurs during active, host-initiated sessions
5. Your Rights
You have the following rights regarding your data:
Access
Request a copy of all data we have about you
Correction
Request corrections to inaccurate data
Deletion
Request deletion of your data (subject to legal requirements)
Export
Download your data in a portable format
Opt-out
Stop using the service at any time
7. Data Retention
We retain data for the following periods:
- •Session data: Retained for 30 days after session ends, then automatically deleted
- •Account data: Retained while account is active, deleted within 30 days of account closure
- •Backups: Automated backups may retain data for up to 30 additional days for disaster recovery purposes
8. Third-Party Services
We use the following third-party services to operate Focus Room:
- •Vercel: For secure application hosting and deployment
- •PostHog: For analytics and session recordings (only with your consent). PostHog receives anonymized usage data including pageviews, feature usage, and interaction recordings. View PostHog's Privacy Policy
- •Umami: For cookieless, aggregate pageview statistics. Umami sets no cookies, stores nothing on your device, and anonymizes IP addresses. View Umami's Privacy Policy
- •Featurebase: For the feature request and feedback board embedded in your dashboard. Featurebase (operated by CORDNET OÜ, Estonia) processes the content you submit there, plus your account identity (name, email and user ID) so submissions are attributed to you. View Featurebase's Privacy Policy
- •Email services: For account notifications and support
All third-party services are carefully vetted and required to maintain appropriate security and privacy standards.
9. Changes to This Policy
We may update this Privacy Policy from time to time. When we make changes:
- •We will update the "Last updated" date at the top of this page
- •We will notify users via email for significant changes
- •Continued use of the service constitutes acceptance of the updated policy
Questions About Privacy?
If you have questions about this Privacy Policy or how we handle your data, please contact us:
We typically respond to privacy inquiries within 3-5 business days.